Project management is the discipline of planning, organizing, motivating, and controlling resources to achieve specific goals.
Project management is the application of knowledge, skills, tools, and techniques to a broad range of activities in order to meet or exceed your renovation or property development needs…perhaps including stakeholder needs and expectations from a project.
Project management ensures available resources are used in the most effective and efficient manner. It is a combination of steps and techniques to keep a project’s schedule and budget in line.
The project management process is the planning, organisation, monitoring and control of all aspects of a project and motivation of all involved to achieve project objectives safely within agreed time, cost and process criteria…
Here’s how to apply these five project management tips for scheduling resources and achieving maximum end results:
Projects are best allocated or managed by a group of people. As project manager, you need prepare, plan and allocate tasks to the right people on your project team.
What happens if you try to do all tasks yourself or if you don’t allocate right tasks to right team members? You can seriously slow down your project progress and success, however you can avoid this by scheduling resources more effectively…
Project management tip 1 – assign resources to tasks: The first step is to assign people to work on your project tasks. Create resource profiles for each of your team members and allocate right tasks to right people.
If you don’t know who should be taking the lead on a task, simply ask. Talk to the individual or their manager and if you do get it wrong, they will no doubt tell you and you can quickly assign someone else.
Project management tip 2 – check who has time available: Using the resource planning features makes it easy to see who has time available to take on more tasks.
These team members are under-allocated, so they have some slack in their day to do additional work. That can either be on your project, or on another project.
Project management tip 3 – check who has too much work because some people on your project team may have too many tasks allocated to them. Again, you can use the resource planning reports to check which people on the team are overstretched.
Having too much to do can put additional stresses on your team members and reduce morale in the team, so it is good to know you can see who might be struggling with a large workload.
Project management tip 4 – monitor progress regularly: Tasks change on projects all the time, and someone who had too much to do last week may have made lots of progress and is now managing their tasks effectively within the available time.
Equally, someone which was under-utilised may find they have a lot to do as a task has turned out to be bigger than they expected.
Check your resource scheduling reports regularly to ensure the team is making progress and everyone has a good understanding and balance of work. You’ll also be in a better position to identify if someone becomes available to pick up new tasks.
Project management tip 5 – reallocate tasks as necessary: If a tradesman or professional consultant has too many tasks, you can reallocate some of their work to another person which has the experience to do the job.
Talk to both people before you make the change online in your project management software, so they know what to expect when they next check their task allocations.
Reallocating tasks is a way of spreading workloads across all the members of the team and any other experts, so it is a good way to keep morale high and make the best use of everyone’s skills.
Preparation, planning within the processes of project management means proper scheduling which enables you to easily allocate tasks to the right people, plus you get confidence in knowing they are all working on the right tasks at the right time.
Project management is a professional discipline which combines systems, techniques and people to achieve a renovation or property development objective within defined parameters of time, budget and quality, employing creative problem solving processes designed to recognise and solve problems as they arise, and also to proactively anticipate and avert potentially detrimental situations…